Bookkeeping, Accounting, and Auditing Clerk

Also called: Account Administrator, Account Clerk, Account Information Clerk, Account Receivable Clerk, Accountant Assistant

$44,100

estimated salary

Bookkeeping, accounting, and auditing clerks compute, classify and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
  • Receive, record, and bank cash, checks, and vouchers.
  • Code documents according to company procedures.
  • Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Reconcile or note and report discrepancies found in records.
  • Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Match order forms with invoices, and record the necessary information.
  • Perform personal bookkeeping services.
  • Prepare and process payroll information.
  • Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
  • Compute deductions for income and social security taxes.
  • Calculate and prepare checks for utilities, taxes, and other payments.
  • Monitor status of loans and accounts to ensure that payments are up to date.
  • Reconcile records of bank transactions.
  • Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
  • Compare computer printouts to manually maintained journals to determine if they match.
  • Transfer details from separate journals to general ledgers or data processing sheets.
  • Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
  • Prepare purchase orders and expense reports.
  • Prepare trial balances of books.
  • Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Maintain inventory records.
Work Context
  • Electronic Mail — 94% responded "Every day".
  • Indoors, Environmentally Controlled — 96% responded "Every day".
  • Telephone — 86% responded "Every day".
  • Importance of Being Exact or Accurate — 82% responded "Extremely important".
  • Importance of Repeating Same Tasks — 68% responded "Extremely important".
  • Face-to-Face Discussions — 67% responded "Every day".
  • Contact With Others — 67% responded "Constant contact with others".
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Work Activities
  • Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
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Detailed Work Activities
  • Execute sales or other financial transactions.
  • Verify accuracy of financial or transactional data.
  • Operate computers or computerized equipment.
  • Calculate financial data.
  • Maintain financial or account records.
  • Maintain financial or account records.
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Knowledge

Customer and Personal Service
  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Clerical
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Mathematics
  • Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
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Skills

Mathematics
  • Using mathematics to solve problems.
Reading Comprehension
  • Understanding written sentences and paragraphs in work related documents.
Active Listening
  • Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking
  • Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
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Abilities

Oral Comprehension
  • The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Comprehension
  • The ability to read and understand information and ideas presented in writing.
Mathematical Reasoning
  • The ability to choose the right mathematical methods or formulas to solve a problem.
Near Vision
  • The ability to see details at close range (within a few feet of the observer).
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Personality

People interested in this work like activities that include ideas, thinking, and figuring things out.
They do well at jobs that need:
  • Achievement/Effort
  • Persistence
  • Initiative
  • Leadership
  • Cooperation
  • Concern for Others
  • Social Orientation
  • Self Control
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Technology

You might use software like this on the job:

Enterprise resource planning ERP software
  • AcornSystems Corporate Performance Management Hot Technology
  • Advanced Management Systems Software for Wineries Hot Technology
  • AMS Services AMS Sagitta Hot Technology
  • Business performance management BPM software Hot Technology
  • Cartesis ES Magnitude Hot Technology
  • Microsoft Dynamics Hot Technology
  • Microsoft Dynamics GP Hot Technology
  • NetSuite ERP Hot Technology
  • Oracle Fusion Applications Hot Technology
  • Oracle Hyperion Hot Technology
  • Oracle JD Edwards EnterpriseOne Hot Technology
  • Oracle PeopleSoft Hot Technology
  • Oracle PeopleSoft Financials Hot Technology
  • Sage 100 ERP Hot Technology
  • SAP Hot Technology
  • SAP Business Objects Hot Technology
Document management software
  • Adobe Systems Adobe Acrobat Hot Technology
  • Document management system software
  • Dropbox
  • Iron Mountain Accutrac Records Management Software
  • OmniRIM Records Management Suite
  • Records management software
Human resources software
  • ADP Workforce Now Hot Technology
  • Human resource management software HRMS
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Education

High School Diploma or
Post-Secondary Certificate
usually needed

Get started on your career:

Job Outlook

New job opportunities are very likely in the future.
Salary
$42,410
$27,050
$63,900